The method
- Find the organisation’s published role description and record place, tasks, dates and contact. Distinguish general activities from a specific role currently offered.
- Describe actual availability including travel and possible regularity. Note what you can do and what you want to learn without claiming qualifications you do not hold.
- Ask how joining works: supervision, preparation, schedule and stages before participation. Clarify missing points, then decide whether to continue the conversation.
Fictional worked example
A fictional role offers a two-hour workshop. You have two hours in total, but return travel takes forty minutes. Your sheet reveals the scheduling conflict and prepares a question about another slot instead of promising unrealistic availability.
The record to keep
Keep the role description, questions, replies and stated availability. Use the organisation’s official contact and store personal documents privately.
Your record, step by step
For your own situation, record the following information. Check a field when it is documented; missing information still needs verification. The boxes are a reminder within this page.
This checklist does not validate your project. No entries are sent or saved.
Fictional worked case. A fictional reception assignment lasts one morning. The record separates confirmed duties from points to discuss.
| Element | Observation in the case | Interpretation or next check |
|---|---|---|
| Task | Welcome visitors and direct them to a stand | Do not add unagreed responsibilities |
| Attendance | Saturday, 09:00–12:00 | Check arrival, breaks and named contact |
| Preparation | Briefing announced before starting | Ask where and how long it takes |
| Open point | Travel and equipment unspecified | Obtain an answer before confirming availability |
What this method can establish
The sheet confirms neither acceptance nor continued role availability. The organisation explains conditions, supervision and any required procedures.
Useful questions before you start
Why keep the organisation’s reply with your summary?
A summary helps action but can omit a qualification. Keep the dated reply and distinguish confirmed, declined and unresolved points.
Supporting documentation
These references support the method. Each source shows its language and consultation date; an available directory record explains its purpose.
- Croix-Rouge française — recherche de missions bénévoles FR ↗
Documentation consulted on · Resource record : Croix-Rouge française
An editorial method, a fictional example and references for further reading.